# Print & PDF

Draft Order Magic includes a powerful PDF generation feature that creates professional, branded invoices directly from your draft orders. Perfect for sending quotes, providing customer records, and maintaining offline documentation.

### What is the PDF feature?

The PDF generation system creates downloadable, printable invoice documents from draft orders with:

* ✅ **Your branding** - Logo, colors, business information
* ✅ **Complete order details** - All line items, properties, pricing
* ✅ **Custom pricing** - Shows your negotiated prices
* ✅ **Line item properties** - Includes customization details
* ✅ **Professional formatting** - Clean, readable layout
* ✅ **Print-ready** - Optimized for printing or digital sharing

\[Screenshot: Sample PDF invoice]

### Why use PDF invoices?

#### Professional presentation

* Better than plain Shopify invoice emails
* Branded documents build trust
* Clean formatting is easy to read
* Professional appearance for B2B customers

#### Offline documentation

* Send via email attachment
* Print for physical records
* Include in shipments
* Archive for accounting

#### Custom pricing visibility

* Shows your negotiated prices clearly
* Properties display customization details
* Better than trying to print from browser
* Consistent format every time

#### Customer convenience

* Customers can save for their records
* Easy to forward to accounting department
* Print for approval workflows
* Include with POs and payments

### PDF components

A Draft Order Magic PDF invoice includes:

#### Header section

* Your business logo
* Business name and contact information
* Invoice title
* Draft order number
* Date

#### Customer information

* Customer name
* Shipping address
* Billing address (if different)

#### Line items table

* Product names and variants
* SKUs
* Quantities
* Unit prices (including custom pricing)
* Line totals
* Line item properties (if added)

#### Totals section

* Subtotal
* Shipping
* Taxes
* Total

#### Footer section

* Custom notes or terms (configurable)
* Page numbers (for multi-page invoices)

\[Screenshot: Annotated PDF showing all sections]

### How to use

#### Generate a PDF from the editor

1. Open a draft order in the Draft Order Magic editor
2. Click **Generate PDF** or **Download PDF** button
3. PDF generates and downloads automatically
4. Open the PDF to view or print

\[Video: Generating a PDF - 20 seconds]

#### Generate from Shopify admin

1. Go to the draft order in Shopify admin
2. Click **More actions**
3. Click **Print PDF**
4. The PDF generates and opens in a new tab or downloads

\[Screenshot: Shopify admin "More actions" menu with "Print PDF"]

{% hint style="info" %}
The "Print PDF" option in Shopify admin is an admin UI extension. It only appears if you have the PDF feature enabled in settings.
{% endhint %}

### Configuration

Before generating PDFs, configure your branding and settings:

1. Open Draft Order Magic
2. Click **Print Settings** in the navigation
3. Configure your PDF appearance
4. Save settings

[Learn how to configure PDF settings →](https://github.com/horselditty/draft-order-docs/blob/main/product/print/settings/README.md)

### PDF features

#### Custom pricing included

Your custom prices (set in Draft Order Magic) automatically appear in the PDF:

* No need to manually create a separate quote document
* Prices match exactly what customer will pay
* Professional presentation of negotiated rates

#### Line item properties visible

All properties you added show in the PDF:

* Engraving details
* Customization options
* Gift messages
* Special instructions

This ensures fulfillment team and customer both see customization details.

#### Multi-page support

For large orders:

* Automatically splits across multiple pages
* Page numbers on each page
* Header repeats on each page for clarity

#### Print optimization

PDFs are optimized for printing:

* Standard page sizes (Letter/A4)
* Proper margins
* High-quality output
* Black and white friendly (even with color logos)

### Use cases

#### Sending quotes

1. Create draft order with custom pricing
2. Generate PDF
3. Email PDF to customer for review
4. Customer approves
5. Convert draft to order

#### Customer records

1. Customer places order
2. Generate PDF invoice
3. Send with shipment
4. Customer has printed invoice for records

#### Approval workflows

1. Create draft order
2. Generate PDF
3. Send to manager for approval
4. Manager reviews offline
5. Approved orders processed

#### Trade shows and events

1. Create draft orders on-site
2. Generate PDFs immediately
3. Hand to customers as quotes
4. Follow up after event

#### Accounting and bookkeeping

1. Complete draft orders
2. Generate PDF invoices
3. File for accounting records
4. Match with payments

### PDF vs. Shopify invoice emails

| Feature              | Draft Order Magic PDF | Shopify Invoice Email   |
| -------------------- | --------------------- | ----------------------- |
| Custom pricing       | ✅ Yes                 | ❌ Shows catalog prices  |
| Line item properties | ✅ Yes                 | ✅ Yes (theme-dependent) |
| Custom branding      | ✅ Yes                 | ✅ Yes (theme-dependent) |
| Downloadable         | ✅ Yes                 | Depends on email client |
| Print-optimized      | ✅ Yes                 | ❌ Not optimized         |
| Professional format  | ✅ Yes                 | Varies by theme         |
| Works offline        | ✅ Yes                 | ❌ Requires email        |

{% hint style="success" %}
Use Draft Order Magic PDFs when you need custom pricing visible, professional formatting, or offline documents. Use Shopify invoice emails for quick digital-only quotes at standard pricing.
{% endhint %}

### Disabling the PDF feature

If you don't use PDFs:

1. Go to **Print Settings**
2. Toggle **Enable PDF generation** to OFF
3. Save

When disabled:

* "Print PDF" action hidden in Shopify admin
* PDF buttons removed from editor
* Print settings still saved for if you re-enable later

### Troubleshooting

#### PDF won't generate

* Check that PDF feature is enabled in Print Settings
* Verify draft order has at least one line item
* Try refreshing the page and generating again
* Check browser's download settings

#### PDF missing information

* Verify you configured business information in Print Settings
* Check that logo uploaded successfully
* Ensure draft order has customer assigned
* Confirm line items have prices

#### PDF formatting looks wrong

* Try different browser (some browsers render PDFs differently)
* Check logo image dimensions (should be reasonable size)
* Verify no extremely long product names or properties
* Download and open in PDF reader (Adobe, Preview) instead of browser

[More troubleshooting →](https://github.com/horselditty/draft-order-docs/blob/main/support/troubleshooting/pdf-generation-issues/README.md)

### What's next?

Set up your branding and business information Detailed guide to PDF generation Set prices that appear in PDFs Add details that show in PDFs


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